How to Onboard a Wound Care Team on WoundScribe in One Day

Most wound care teams assume onboarding a new documentation platform takes weeks. With WoundScribe, a full clinic can be live and charting the same day. Here's the exact sequence.

Step 1: Create your account (5 minutes)

One clinician signs up as the account owner. No procurement cycle, no IT ticket. The platform runs on the phones, tablets, and laptops your team already carries.

Step 2: Self-verify licenses (10–20 minutes per clinician)

Each clinician verifies their own license and NPI online. The system confirms credentials automatically — no PDFs to email, no back-and-forth with a customer success rep.

Step 3: Add non-clinical staff for free

Invite receptionists, coders, and administrators at no cost. Documenting nurses join at 70% off the clinician rate. Only billing providers count toward your seat total.

Step 4: Pick your deployment

Choose one or more of the six deployment modes — in clinic, on foot, on wheels, on site, on campus, or in place. Teams running mobile wound care can start route-based documentation the same afternoon.

Step 5: Import existing charts (optional, runs in background)

Batch-import historical records or connect a direct integration with your current EMR. Import runs while your team starts documenting new visits — no downtime.

Step 6: Do the first visit

Open the app, capture the wound, let the ambient scribe generate the SOAP note. Review, sign, done. The first note is usually finished before the patient leaves the room.

Step 7: Review the healing dashboard at end of day

By the end of day one, you'll see your first visits populate the healing dashboard — the same view you'll use to track trajectories and flag stalled wounds going forward.

Start at WoundScribe AI.