Wound Care EMR Pricing FAQ: Seats, Usage, and Total Cost of Ownership

Wound care software pricing pages rarely answer the questions buyers actually have. This FAQ addresses the ones that decide contracts.

Is a free wound care EMR actually free, or is it a trial?

A truly free EMR has no seat cap, no time limit, no record cap, and no forced upgrade to see basic data. WoundScribe's EMR and scribe are free on those terms. Revenue comes from usage of the AI charting agents, not from access to the record.

How does pay-per-visit AI charting bill?

One finished chart equals one credit. If the AI drafts a SOAP note, suggests codes, and prepares the claim, that's billable. If you open the record to review labs or add a note manually, that isn't. On average the AI cost runs one to two percent of what the visit bills.

What about storage, imaging, and calendar fees?

Storage of records and wound images is included. Scheduling is included. There is no per-image imaging fee — AI-powered wound imaging is part of the free EMR.

How do costs behave with a covering provider or part-time clinician?

Seats are unlimited and free. A covering provider who charts four visits a month costs the price of four finished charts — not a monthly seat fee.

What happens if a chart is drafted but never signed?

Unsigned drafts don't bill. Only completed, signed charts consume a credit.

How does this compare to legacy per-seat wound care EMRs?

Seat-based tools bill the same whether you see five patients or five hundred. Usage-based billing tracks the work. For a fuller breakdown see the Wound care documentation software compared (2026) analysis.

Is there a minimum monthly commitment?

No minimums and no annual contract required. If a clinician takes a month off, the bill for that clinician is zero.

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