How to calculate the real cost of a wound care documentation hire

Before you post a job for another medical assistant or scribe, it helps to know what the hire actually costs and what it takes off your plate. This walkthrough uses your own numbers.

Step 1: Start with the base pay

Use the annual pay for the role you are considering. As a reference point, one additional hire in the primary example runs $45,690 a year before benefits.

Step 2: Add the costs around the salary

List what sits on top of pay:

• Benefits and payroll taxes
• Recruiting and onboarding time
• Training on your charting workflow
• Coverage for sick days and vacations

Step 3: Count your charts

Pull the number of wound visits your practice documents in a typical month. Divide the total monthly cost of the hire by that number. This gives you a cost per chart that holds whether the schedule is busy or slow.

Step 4: Compare it with a pay-per-chart model

With WoundScribe, the AI-powered EMR for wound care is free and you pay only when a chart is drafted. Multiply your monthly chart count by the per-chart price and compare it with the number from Step 3.

Step 5: Check what the hire would not cover

A new hire does not usually measure wounds or prepare coding. Note which tasks an AI scribe for wound care and AI-powered wound imaging would take on, and which still need a person.

Step 6: Test it on real visits

Numbers on a spreadsheet only go so far. Try one visit free at woundscribe.ai and see how much time a drafted chart saves your team. For a wider look at time savings, read how to reduce documentation time in wound care without cutting corners.

A clinician still reviews and signs every chart.