How to Compare Podiatry EMR Pricing: A Per-Seat vs Per-Visit Worksheet
pricing
A step-by-step way to estimate what podiatry software will really cost your practice, comparing per-seat plans with pay-per-visit pricing.
Quotes for podiatry software are hard to compare because vendors count different things: seats, locations, modules, or visits. This worksheet puts them on one footing so you can see the real annual cost.
Step 1: Count your users
List every person who needs a login: podiatrists, medical assistants, front desk staff, billers, and any part-time or covering providers. Per-seat vendors bill for each one, every month.
Step 2: Count your charted visits
Pull a typical month from your schedule. Separate full encounters from simple ones like check-ins, since they may not need the same documentation.
Step 3: Price the per-seat option
Multiply seats by the monthly seat fee, then by 12. Add any fees for extra locations, imaging, billing modules, or setup. Ask the vendor to put these in writing.
Step 4: Price the per-visit option
With WoundScribe's AI-powered EMR for wound care, the EMR is free with unlimited users. You pay only when the AI agents draft a chart:
- First visit: free after you verify your account
- Introductory package: 10 visits for $10
- After that: $5 per visit, with discounts on larger monthly credit purchases
Multiply your monthly charted visits by the per-visit rate.
Step 5: Compare the two totals
| Line item | Per-seat plan | Per-visit plan |
|---|---|---|
| Users | Seats x monthly fee | $0 |
| Locations | Often extra | Unlimited |
| Slow months | Same bill | Lower bill |
| Busy months | Same bill | Higher bill |
If your team is large but your chart volume is modest, per-visit pricing tends to come out lower. If volume is very high, run the numbers both ways.
Step 6: Test before you commit
There is no migration or contract, so you can run it beside your current EMR. See the full pricing breakdown or sign up at woundscribe.ai.