Per-visit wound care software pricing: FAQ for practice administrators

Per-visit pricing is new to most wound care administrators evaluating documentation software. These are the questions we hear most often.

How is per-visit pricing calculated?

You pay roughly two percent per completed visit. A visit is billed when the chart is closed with a code — not when a login is created, not when a license renews. If a visit doesn't happen, there is no charge.

What counts as a "visit"?

Any documented wound care encounter where a note is finalized. Telehealth follow-ups, in-clinic visits, and mobile bedside visits all count the same way.

How does this compare to a per-seat EMR contract?

A per-seat contract charges a fixed monthly fee per named user, regardless of how many visits they document. Per-visit inverts that: costs move with volume. A one-day-a-week NP costs about one-fifth of a full-time NP, automatically. See the full explainer on modernizing the business of wound care.

What about locums and part-time providers?

Every provider — full-time, part-time, locum, or 1099 — gets access on day one at no additional fixed cost. You are only billed for the visits they actually document.

Is there a minimum monthly commitment?

No seat minimums and no idle-license fees. Slow month, small invoice. Busy month, larger invoice tied to revenue you actually generated.

Are billing and coding included?

Yes. Coding is one of the six agents. Codes are generated during the visit and included in the per-visit price — no separate revenue-cycle module. See how the wound care EMR handles billing and coding.

How do we switch from a per-seat contract?

Most practices run WoundScribe alongside their current EMR during trial, then migrate. Read the migration playbook: how to switch a wound care practice from per-seat EMR to per-visit pricing.

How do we start?

Claim a free trial at WoundScribe AI. No install and no EHR integration required.